Office of Leadership & Civic Engagement | For Faculty and Staff | Van Reservations

Van Reservations

The Office of Leadership and Civic Engagement (OLCE) manages three vehicles that can be reserved and used for university related transport of students for service-learning, community based projects, and student leadership opportunities. These vehicles can only be driven by paid student, staff, or faculty employees who are University van trained by OLCE staff, the Office of Environmental Health & Safety, or another authorized UNCG van safety trainer. Drivers will also be required to have a valid driver’s license and provide a driving record.

Please note, reservations are subject to vehicle availability. Reservation requests made less than one week in advance will not be honored. Our minibus and Transit require in-person van training and a university van safety course (virtually available on Canvas). Reservations with new drivers in need of training need to be made two weeks in advance.

OLCE Vehicle Reservation Form

Faculty/Staff Adviser drives student group to service project
Faculty member, paid Teaching Assistant, paid Graduate Assistant, or paid Student Reflection Leader drives students to service sites
Residence Life professional drives student residents to service project

Per UNCG policy, no minors can be transported in the vehicles
Operate vehicle only for approved use
Practice safe driving at all times
Report any van maintenance issues to OLCE
Ensure that all trash is collected and disposed of before returning vehicle
Crumbs, excess sand/dirt, etc. are vacuumed out before returning the vehicle
Inquire about a gas card at time of key pick-up if you will be traveling outside Greensboro and do not return van with empty gas tank
Fill out and return form along with key packet the by the business day following use

Ford Transit: 15 people, including driver
Minibus: 15 people, including driver
Minivan: 7 people, including driver

FAQ

If you are using the van within the above guidelines regarding service & leadership activities OLCE covers the cost of gas. If you are traveling outside of Greensboro please let us know and we will provide you with a gas card to be used only for our vehicles. While we work to ensure each vehicle has gas upon pick-up, each key packet has instructions for filling gas at the campus pump if your vehicle should have less than a quarter tank when picked up.

The vans are a 10 minute walk or 5 minute drive from the Elliott University Center in a university parking lot. Drivers are responsible for picking them up and returning them to the same location.

Once your reservation is approved by email you can pick up the keys at the Office of Leadership Civic Engagement in the Elliott University Center Suite 217 during business hours (8:30am-5pm M-F) no more than one day before you need them. Keys must be returned within 24 hours after your reservation during business hours.

You will learn this information in the van safety training you receive before being authorized to drive University vehicles. In the event you need a reminder, guidelines and insurance information are available in the key packet that you will keep with you while operating an OLCE vehicle.

Still have questions? Please contact Kristina Gage, Associate Director for Civic Engagement, [email protected], 336-256-1406.